Customized ERP Software - Al Salam Enterprises
Bahrain & Saudi Arabia
Since its launch in 1996, Salam Enterprises has established an enviable reputation across the region. Through meticulous implementation it has delivered acclaimed projects in specialized market segments that include: Commercial, Hospitality, Sports & Healthcare. Indeed, its impressive range of clients is a testament to the reputation that it has built since the inception. It has branches in Bahrain & Saudi Arabia.
As part of the poject 9T9 Information Technology customized and deployed ERPNext to track multiple project costs, status, billing, inventory, variation and profitability through a custom project management app in ERPNext.
The core ERPNext project management module was customized as per client needs. Every order is converted into project with its unique identity. User enters the order value and the estimated cost for completion of the project. Using the colorful green, orange and red indicators on next to project name user know if the project is on track against cost, better than estimated cost or worse. Next to the indicator the completion status of the project is displayed as a percentage.
Each project has a budget table which is to track item/service or purpose with its estimated cost. This forms the total budgets amount of the project. After filling up the table the total amount is compared to the order value.
All tasks for completion of the project are pre-filled along with start and end date. Each task is assigned a status such as open, working, pending review, overdue, cancelled or closed. User updates the status as they worked on.
All purchases, expense claims journal entries and timesheets costing are loaded to the project. Each section is tracked through their documents and total added to the section.
Information from costing and billing section is summed up and compared to the order value. Management is able to quickly identify if any project is making or losing money.
There are bound to be variation to the estimated cost due to various reason like client asking for changes, purchase cost going up or delay in the project. Variation to the project is tracked through variation table. User adds description of variation and the cost. Variation cost is added by system to the overall billing.
All project costing has to be approved by multiple people in the system to take effect. Due to the high order value variation of couple of percentage can have devastating impact on the profitability. Enhanced workflow was created for approval process wherein only after approval by multiple people will the project be initiated, cost approved or variation added. Regular user can only create documents in draft mode while senior managers have the authority to submit, cancel or amend the document.
The project costing report populates financial and task information. It a deep custom report to populate WIP, income recognized, estimated gross profit, actual gross profit, cost variation and payments collected from client. On the expense side all cost of goods, expense claims and sales person commission. Based on cost variation result is populated by system as Favorable or Unfavorable
Various pre-defined setting does not allow to close a project without validation. Once all the criteria’s are satisfied then senior managers with authority can click on Close button to end the project.
